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| Form Name (Search) | Purpose |
Last Modified |
Available Formats (Legend) |
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|---|---|---|---|---|---|---|
| Human Resources Forms-Online | Use this link to view HR's collection of forms online. |
07/24/2002 |
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| Sponsored Projects Forms-Online | Use this link to view Sponsored Projects collection of forms online. |
09/22/2000 |
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| Accounting Assistance (Request for) (RFAA) | NOTE: eRFAA became Read Only on 9/28/11. Replaced with UAccess Financials GEC. |
09/28/2012 |
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| Accounts Payable ACH Electronic Payment Authorization | To request payments or reimbursements made by Accounts Payable to be sent to the payee, via electronic ACH (Automatic Clearing House) format to the specific banking institution and account the payee indicates and authorizes. |
08/15/2011 |
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| Accounts Payable Subject Payment Form | Fax this form to Accounts Payable at 520-626-1243 to initiate payments to subject payees. |
03/29/2013 |
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| Accounts Payable Technology Reimbursement Form | Submit this form to AP via the DV Cover sheet to initiate technology reimbursements. |
06/19/2012 |
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| Accounts Payable Wire Transfer Authorization Form | To request payments made by Accounts Payable sent to payee via wire transfer to a specific domestic or foreign banking institution and account the payee indicates and authorizes. |
02/13/2012 |
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| Accounts Receivable Worksheet | Use to record year end Accounts Receivables. |
05/10/2013 |
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| Auction Purchase, Receipt for | This form should be completed by a purchaser of an auction item and attached to the Gift Report/Distribution of Deposit Form (GRDDF) for appropriate gift acknowledgement. |
01/16/2007 |
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| Authorization to Dispose of Movable Assets (Cannibalization) | Use this form to request disposal (cannibalization) of movable assets. |
06/12/2012 |
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| Automobile Loss Report | To report damage or loss of a University automobile. |
03/23/2011 |
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| BookStores Service Billing Form | To process billings for department purchases at UA Bookstores. |
01/24/2012 |
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| Budget Change, Request for (RBC) | To request budget changes and cash transfers on nonsponsored accounts. |
09/27/2011 |
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| CatCard E-Signature Submission Form | This form is for University of Arizona employees who sign auditable documents, and whose electronic signature is not on file in the electronic signature database. This form is designed only for people who reside outside of the Tucson metropolitan area. |
07/29/2010 |
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| CatCard Electronic Status Request Form | To request access to the CatCard Electronic Status Website for identifying the current University affiliation for any CatCard holder. |
02/02/2010 |
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| CatCard Terms and Conditions | To apply for a University of Arizona CatCard. (Formerly CatCard Disclosure Form) |
06/10/2010 |
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| CatCard View E-Signature Request Form | For requesting access to the Cat Card E-signature application in ISW. |
07/30/2010 |
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| Certification Statement For Off-Campus Location Use of Equipment | To authorize the location or use of University and sponsored owned equipment in a building or site not owned or leased by the University. |
09/17/2012 |
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| Change Fund Custodial Agreement - Promissory Note | To establish a Change Fund Custodial Agreement when establishing a change fund in a department. |
09/17/2012 |
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| Check Request, Unrestricted Fund | This form is required to initiate a disbursement from a Foundation budget account (limited to Foundation and specified University personnel). |
08/02/2012 |
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| Communication Service Plan Agreement | This sample form may be used to establish an agreement about the use of communication services and equipment, such as mobile phones, pagers or internet service. The form may opened using Adobe or downloaded in Word for further editing. |
09/17/2012 |
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| Communication Service Plan Allowance Form | To document the business purpose and need for granting a Communication Service Plan Allowance |
09/17/2012 |
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| Compassionate Transfer of Leave Contribution | Contribution processing form for donating employee vacation hours as Compassionate Transfer of Leave time. The contributor must have a remaining balance of 80 vacation hours after the donation. |
10/13/2008 |
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| Compassionate Transfer of Leave Request | Compassionate Transfer of Leave request form. Sections to be completed in order by employee, departmental payroll representative, and human resources. |
10/13/2008 |
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| Conflict of Interest Form - Procurement and Contracting Services | Form for employees to disclose substantial interest in a company/individual (vendor) who may be contracted to provide goods or services to the University. |
03/12/2013 |
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| Construction Design Proposal (CDP) | To assist PDC and the user in project scope definition, budget estimate preparation, and schedule impact assessment. |
08/06/2010 |
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| Corporate Card Application, J.P. Morgan Visa | To request a J.P. Morgan Corporate Travel Visa Card for use by UA employee's traveling on University business. |
09/11/2012 |
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| Correction of Error Certification | For use with cost transfers into auditable Federal or Sub-Federal accounts. |
06/29/2004 |
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| Deferred Revenue Worksheet | To record yearend Deferred Revenue |
05/10/2013 |
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| Distribution of Deposit Form (DDF) (DOD) |
To deposit funds received. NOTE: The eDDF became Read Only on 9/29/11. Replaced with the UAccess Financials Cash Receipt. |
10/04/2011 |
N/A | More | ||
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| Employee Reimbursement Request | To request employee reimbursement for University of Arizona active employees. This form is 'optional' if the employee prefers to sign the UAccess Financial DV Cover sheet. |
02/20/2012 |
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| Expenditure and Procurement Authorization for State Funds Form | To request approval on State Funds expenditures over $50,000 per fiscal year. |
10/13/2008 |
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| Facilities Use Agreement | To request the use of University Facilities for Non-University Purposes. |
02/12/2013 |
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| Foundation Fund Transfers | Form to be completed and submitted to UAF Accounting when transferring funds from one Foundation account or project to another Foundation account or project. |
08/02/2012 |
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| Freight Shipping Form | To request Central/AHSC Receiving to handle freight shipments (does not include UPS) for UA Departments. |
03/21/2011 |
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| Gift Disbursement to the University of Arizona | This form is required to initiate a transfer of funds from the UA Foundation to the University. This form must be approved by an authorized signer on the project. |
08/02/2012 |
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| Gift Disbursement, Request for | To initiate disbursement from Foundation accounts: Restricted (Fund 20), Endowment (Fund 40), and Board Designated Restricted (Fund 21). This form must be approved by an authorized signer prior to submission. |
08/02/2012 |
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| Honorarium Statement | This statement is used in association with honoraria payment and/or expenses associated with the honoraria activities to foreign visitors who come to the US on visa types B1/B2 and WB/WT (Replaces Foreign Visitor Statement) |
09/17/2012 |
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| Independent Contractor Agreement | This Foundation form must accompany any request for payment to individuals or unincorporated businesses for services rendered. This form is also required to reimburse moving expenses. |
04/30/2009 |
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| Independent Contractor Form (ICON) | To determine if an individual qualifies as an independent contractor and also to obtain a Taxpayer Identification Number (SSN or EIN). |
09/17/2012 |
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| Independent Studies Compensation List | To request payment for independent study hours. |
08/12/2008 |
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| International Tax Questionnaire (ITQ) | To determine residency status for tax purposes. |
09/17/2012 |
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| Inventory Worksheet | Use to record yearend inventory. |
05/10/2013 |
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| Invoice | To bill entities outside the University. |
04/10/2001 |
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| Invoice (UMC) | To bill University Medical Center - UMC for services. |
12/13/2011 |
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| Leave, Request for | Due to security concerns, we can no longer provide a routable request for leave form. We have created a Sample Leave Form in Microsoft Word that your department can customize for your needs. |
09/28/2009 |
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| Merchandise Order Form-Blanket (MOF)(SOF) | This form is no longer required as of October 1, 2012 and has been removed. See the "More" link for information on blanket orders |
09/28/2012 |
N/A | More | ||
| Merchandise Order Form-Cryogenics (MOF)(SOF) | To purchase compressed gases and liquid cryogenics from the Cryogenics & Gas Facility. |
09/28/2012 |
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| Merchandise Order Form-Inventory (MOF)(SOF) | This form is no longer required as of October 1, 2012 and has been removed. Departments are able to order from Stores via UAccess Financials ("Shop Catalogs"). |
09/28/2012 |
N/A | More | ||
| Merchandise Order Form-Scientific (MOF)(SOF) | This form is no longer required as of October 1, 2012 and has been removed. Departments are able to order from Stores via UAccess Financials ("Shop Catalogs"). |
09/28/2012 |
N/A | More | ||
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| New Project Request Form | This form is required to establish a new project at the Foundation. |
08/02/2012 |
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| Non-Gift Deposit Transmittal | This form is used for non-gift funds to be deposited at the UA Foundation and for credit card refunds from UA Foundation accounts. |
08/02/2012 |
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| Notice of Appointment for Graduate Assistants/Associates (NOA) - 2012/13 | To request the appointment of graduate assistants and associates for 2012/13 |
04/26/2012 |
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| Notice of Appointment for Graduate Assistants/Associates (NOA) - mail merge | To request the appointment of graduate assistants and associates for 2012/13. This document is optimized for mail merges in Business Managers Toolkit. |
05/16/2012 |
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| Office Depot Internet User/Approver Information Sheet | To add, modify or delete users for the Office Depot online order system. |
01/11/2005 |
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| Office of Research & Contract Analysis CTA-CDA Review Request Form | This document should be filled out for any incoming CTA's or CDA's that have to do with a CTA. This document needs to be returned to the negotiator working on your CTA. |
07/06/2012 |
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| Online Access Approval | To request access to the UA Foundation online accounting system. |
08/02/2012 |
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| Operational Advance Expenditure Record | To record the disbursements made from an Operational Advance. |
09/17/2012 |
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| Operational Advance Promissory Note | To hold the payee responsible for the repayment of the operational advance. |
09/17/2012 |
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| Other Professional Service Compensation Form | To request compensation for fixed-fee assignments for Faculty and Appointed Personnel. |
06/15/2010 |
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| Performance Arrangement | To arrange for an entertainer who will be performing for the UA when the cost will be <= $1000. |
04/09/2009 |
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| Performance Contract | To contract with an entertainer who will be performing for the UA when the cost will be > $1000. |
04/09/2009 |
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| Petty Cash Custodia Agreement/Promissory Note | To establish a Petty Cash Fund Custodial Agreement when establishing a Petty Cash fund in a department |
09/17/2012 |
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| Pledge Agreement Form | This form should be completed by a donor who promises to donate money or other property to the University at some specific time in the future. |
09/24/2002 |
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| Printing Services Billing | For authorization to bill departments for completed printing jobs through the Print Supplier Program |
05/06/2013 |
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| Project Closure Form | This form is required to close an existing gift project at the Foundation. |
08/02/2012 |
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| Promissory Note-Bursar's Office | To hold the payee responsible for the repayment of the monies advanced by the UA Bursar's Office. |
09/17/2012 |
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| Property Loss Report Form | To report the loss of University of Arizona property. |
08/13/2001 |
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| Purchasing Card - Department PCard Application | To request a Purchasing Card in the name of a Department (credit card used to make small dollar purchases for UA business). Do not FAX Application. Mail with original signatures to: PCard Office, USA Bldg, 300A, 5th Floor. |
01/04/2012 |
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| Purchasing Card - Individual PCard Application | To request a Purchasing Card in the name of an employee (credit card used to make small dollar purchases for UA business).Do not FAX Application. Mail with original signatures to: PCard Office, USA Bldg, 300A, 5th Floor. |
01/04/2012 |
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| Purchasing Card – Violation letter—Hotel | To self-report a violation of PCard policy—Hotel stay purchase. |
03/08/2013 |
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| Purchasing Card – Violation letter—Other | To self-report a PCard violation other than Hotel or Personal Purchase. Do not use for Pyramiding, Not-Reconciled, Single Established limit or Unauthorized Sharing of a PCard. Contact PCard Administration at 626-9091 for those violations. |
03/08/2013 |
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| Purchasing Card – Violation letter—Personal purchase | To self-report a violation of PCard policy—Personal Purchase. |
03/08/2013 |
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| Purchasing Card Dispute form | To dispute a PCard charge through JPMorgan Chase. Contact the PCard Office prior to initiating, 520-626-9091. |
01/03/2012 |
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| Purchasing Card Document Transmittal Form and Checklist | To help organize PCard transaction documentation for submission to FSO Financial Compliance |
03/08/2013 |
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| Purchasing Card Liaison Form | For a new Department to join the PCard Program and assign a liaison; for an established Department to add and/or remove a liaison. Do not FAX Application. Mail with original signatures to: PCard Office, USA Bldg, 300A, 5th Floor. |
01/13/2012 |
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| Purchasing Card Missing Receipts Form | To be used as documentation for missing PCard receipts only if the merchant can not produce duplicate documentation. |
03/11/2013 |
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| Purchasing Card Reconciler/Reconciler Workgroup Form | To request addition/deletion of a Reconciler, request a new Reconciler Workgroup, or to request PCards be assigned to a different Reconciler workgroup. Fax to 520-621-1245. |
01/04/2012 |
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| Purchasing Card Transfer Form | To transfer responsible Cardholder for Department PCard. Do not FAX Application. Mail with original signatures to: PCard Office, USA Bldg, 300A, 5th Floor. |
01/04/2012 |
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| Purchasing Card: PCard Plus Request Form | To request an existing PCard be added to the PCard Plus Program which allows for business meeting, business entertainment, special event and employee recognition expenses - Form deleted - See Purchasing Cardholder Change Form |
01/03/2012 |
N/A | More | ||
| Purchasing Card: PCard Plus Use Form | PCard log to be used in conjunction with PCard Plus purchases. |
04/08/2013 |
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| Purchasing Cardholder Change Form | To change PCard Limits, address info, add/delete enhancements. PCard Form can be faxed if not requesting PCard Plus Enhancement. PCard Plus Enhancement addition requires Original Signatures - Mail to: PCard Office, USA Bldg. 300A, 5th Floor. |
01/04/2012 |
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| Purchasing Cardholder Delete Form | To Delete/Cancel a Purchasing Card (fax to 621-1245) A Receipt Confirmation email will be sent to Liaison. Do Not send original in Mail. |
01/04/2012 |
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| Qualified Tuition Reduction | enables eligible individuals to enroll in courses of study at reduced registration fees |
07/11/2011 |
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| Receipt | To record receipt of funds by the University. |
09/17/2012 |
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| Recognition Award Compensation Form | To be completed if compensatory employee recognition awards are to be a part of the employee recognition program |
04/15/2010 |
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| Report of Employee Injury or Illness | To report on the job injury, accident or illness of an employee. |
10/29/2010 |
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| Request for Authorization to Dispose of Property | DO NOT send this form to Surplus Property. Please fax it to Property Management at 621-9195. |
04/11/2012 |
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| Retiree Accummulated Sick Leave Certification form | To be used by employees who are applying for their Retiree Accumulated Sick Leave benefit |
06/26/2006 |
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| Retroactive Salary Adjustment Justification Form | To request approval for retroactive pay rate increase |
08/18/2012 |
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| Room Privilege Card | To identify key holder privileges to specific rooms. |
04/26/2012 |
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| Scholarship Tuition Waiver Recommendation Form 2010-2011 | For UA Departments to submit Scholarship Tuition Waiver Recommendations to the Office of Scholarships and Financial Aid. NOTE: Do not use this form for cash awards or department stipends. |
02/15/2010 |
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| Service Request | To request that Records Management & Archives pick up new boxes of records for archiving or deliver previously archived boxes. |
04/28/2010 |
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| Shipping/Receiving Receipt | To record the receipt of UA property by a third party. |
09/17/2012 |
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| Signature Authority Change | Form to be used to change the signature authorities on a project. |
08/02/2012 |
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| Sole Source Procurement Justification Form | To request a sole source procurement that exceeds an aggregated dollar amount of $5,000 without performing a competitive solicitation. |
07/28/2010 |
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| Student Award Request Form | This form replaces the Scholarship/Waiver Recommndation Form and the Student Scholarship Authorization Form |
06/17/2008 |
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| Subaward Budget Negotiation Documentation Form | Use this form to document budget negotiations for subawards. Click on "More" link for form instructions |
03/26/2012 |
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| Subaward Initiation Form, New | Use this form only when requesting the issuance of a new subaward. Click on the "More" link for form instructions. |
03/26/2012 |
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| Subaward Modification Initiation Form | Use this form only when requesting the issuance of a modification to an existing subaward. Click on the "More" link for form instructions. |
03/26/2012 |
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| Subaward Payment Authorization Form | To strengthen controls on payments to SubContractors on Sponsored Projects Accounts for expenses related to object codes 3340 and 3350 |
09/11/2012 |
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| Subaward Sole Source v. Competitive Bid Request Form | This document is required as part of the audit documentation for any NEW outgoing subcontract. It needs to be filled out and signed by the UA department PI, and can be returned via fax, email or campus mail. |
01/23/2013 |
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| Substantial Presence Test | To figure residency for tax purposes only for non-residence aliens. Only for work done outside of the US. |
09/17/2012 |
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| Supplemental Compensation Form-Appointed Personnel | To request compensation for supplemental work done for the university by Appointed Personnel. |
04/24/2012 |
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| Supplemental Compensation Form-Classified Staff | To request compensation for supplemental work done for the university by Classified Staff. |
04/24/2012 |
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| Supplemental Compensation Form-Graduate -Summer Session | To request additional pay for Graduate Assistants/Associates for work performed as summer session graders and lab assistants. |
04/24/2012 |
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| Supplemental Compensation Form-Graduate Assistants/Associates | To request compensation for supplemental work done for the university by Graduate Assistants/Associates. |
04/24/2012 |
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| Tax Exemption Certificate (Arizona Form 5000) | To request that a purchase be exempt from sales tax. |
04/26/2012 |
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| Termination Report | This form is no longer in use. Terminations should now be processed though Manager Self Service in UAccess Employee. http://www.uaccess.arizona.edu |
05/02/2012 |
N/A | More | ||
| Travel Assumption of Risk and Release | To be filled out when Students and Volunteers travel to countries under US State Department Travel Warnings |
09/26/2012 |
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| Travel Authorization Expense Worksheet (optional) | To estimate travel expenses. |
09/17/2012 |
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| Travel Authorization Form | To authorize travel, identify trip/traveler information and exceptions. |
04/29/2013 |
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| Travel Expense Report | To finalize a trip and request partial expense reimbursement. |
10/04/2011 |
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| Travel Supplemental Authorization for Travel Warning Areas | This form must be submitted with a completed Travel Authorization form for travel to countries with a US State Dept. Travel Warning |
04/29/2013 |
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Travel, Supplemental Travel Authorization, Preauthorized
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Preauthorization for repeated trips to areas with a Travel Warning. |
04/29/2013 |
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| UAccess Item Type Request Form | To propose a new UAccess account number Item Type or request a modification to an established Item Type. (Formerly SIS Subcode Request Form) |
09/02/2010 |
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| UAccess Systems Access Request Form | To request access to the UAccess Systems; Analytics, Student and Employee. |
01/28/2010 |
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| Use Agreement | To request the use of University Equipment for Non-University Purposes |
01/03/2011 |
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| Vendor Information Form | To obtain vendor information necessary to set up a PO vendor in UAccess Financials. |
09/24/2011 |
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| Verification of Request for US Taxpayer Identification Number | Used for foreign visitor who receives a reportable payment from the University, however does not have a US Taxpayer Identification Number and will not provide one to the University. |
02/08/2013 |
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| W-4 - Employee's Withholding Allowance Certificate | To change Federal Tax withholding allowances. This form is available on UAccess Employee Self Service. |
09/28/2009 |
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| W-7 | Application for IRS Individual Taxpaper Identification Number for non-resident alien visitors who are not eligible to get a social security number. |
06/18/2004 |
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| W-8BEN | For non-resident alien who wishes to claim treaty benefits for payments other than independent or dependent personal services. e.g. royalties, scholarships, rents |
04/03/2002 |
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| W-9 (to Provide University Tax ID) | IRS Form used to provide the University’s Tax Identification Number to those who will pay the University. Note: This form may be signed by any authorized department representative (UA employee). |
09/19/2012 |
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| W-9 (to Request Vendor Tax ID) | Federal Taxpayer Identification Number Request. To obtain a Taxpayer Identification Number (SSN or EIN) from vendor to whom the University will pay. |
09/19/2012 |
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| Withholding Exemption Certificate (WEC) | For use by nonresident employees who anticipate no Arizona income tax liability for the taxable year based on eligibility of a tax credit allowance for income taxes paid to the state of domicile or residency. |
01/06/2010 |
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| Withholding Exemption Certificate (WECI) | For use by tribal enrolled NATIVE AMERICAN employees who live and are employed within an Indian reservation established for that tribe and thereby claim that no Arizona state income tax liabilities exist based on the decision of the Supreme Court of the U |
01/06/2010 |
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