Merchandise Order Form-Blanket (MOF)
Refer to the Stores Blanket Purchase Order page
for additional information.
- Give the vendor the appropriate nonstock blanket purchase
order number (from the
Approved Vendor list), department name and account number.
- Present your University-issued identification card.
The ID number should be noted on the sales receipt at
the time of purchase.
- Receive a sales receipt. The receipt
must be legibly written, individual items priced and extended and tax
computed (if applicable).
- Prepare a Merchandise Order Form-Blanket.
Multiple vendors may be listed per account.
To start a new form: In order to get a new Merchandise
Order Form
(MOF) number, close the completed form and open another
form from the eForms page.
Several of the fields on this form are self
explanatory, those needing explanation are explained below:
Account No.: Record the six digit FRS account number to which
the goods will be charged.
Packing Slip Number: Record the invoice number or
identifying number
from the receipt received from the vendor.
Object Code:
Record the four
digit object code to which the item will be charged.
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- Obtain an authorized signature for the account and any additional
signatures required by your department.
- Fund accountant signature is
required for capital expenses (7xxx) and food purchases (5170 or 5550) on
sponsored project or grant accounts (3-xxxxx - 4-xxxxx).
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- Attach the sales receipts to the Merchandise Order
Form and send to Stores within five business days.
- Retain a copy for your records.
- Stores sends departments a monthly computer printout entitled
Stores Billing Summary. This report lists all of the Stores
transactions for the month. File this report with the
copies of the Merchandise Order Forms.
- When you receive your monthly FBM091, Report of Transactions,
the preprinted Merchandise Order number is referenced in the first
reference column preceded by an S. The vendors name will appear in
the Description column.
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