FRS Access-Add/Modify/Delete

• FRS Access, Add/Modify Form
• FRS Access, Delete Form
• Requesting a New FRS User ID
• Types of Access
• Changing an Existing FRS User ID
• Deleting an FRS User ID
• Routing
• Frequently Asked Questions
• Training
• FRS Tutorials

Requesting a New FRS User ID

Complete a Request for FRS Access form. If access will be requested for more than one employee, prepare a separate request for each employee.

Financial Services Office will assign each person a unique User ID number and sign in password.

WARNING: Allowing others to use this User ID number AND sign in password is strictly prohibited. Users found to be in violation will be subjected to disciplinary action, which could include revocation of system access privileges.

Obtain the employee's signature on the computer usage and password statement.

Obtain an authorized department signature (Business Manager, Dean, Director or Department Head)

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Standard Access:

Inquiry access to the current month and prior month information on the standard financial accounting (FA) and purchasing (FPR) screens. This includes update access to create and/or approve Purchase Requisitions on line (OLR) and inquiry access to the Fixed Assets Module (FFX). If access to approve dPRs is needed, the user needs to fill out a dPR Approval Setup form, available on eForms.

Update or Additional Inquiry Access:

If requesting update access to the system or access to screens in addition to the standard access, please provide a brief description of the employee's responsiblities and access requirements.

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To change the accounts or screens allowed for an existing FRS user ID, complete the FRS Access, Add/Modify form and check 'Change User ID#.' Obtain the supervisor and department head signature.

The password statement does not need to be signed again.

Changing Departments: Obtain an authorized department signature (Business Manager, Dean, Director or Department Head). The employee's current ID may be revised or a new ID number may be assigned.

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Deleting an FRS User ID

When an employee with FRS access leaves the department complete an FRS Access Delete Form immediately.

If the employee is moving to a new department and will have FRS access, follow procedures for Changing an Existing FRS User ID.

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Routing

Retain a copy for your records.

Fax the form to 626-1243.

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