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Form Name (Search)	Purpose	Last Modified	More

Human Resources Forms-Online	Use this link to view HR's collection of forms online.	07/24/2002	More
Sponsored Projects Forms-Online	Use this link to view Sponsored Projects collection of forms online.	09/22/2000	More

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1042 - S	To report 1042 payments for 2003.	03/16/2004		More

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A-4 - Employee's Withholding Percentage Election	To change the percentage that is withheld for state tax. This form is available on Employee Link - Payroll Info - Tax Forms Online.	06/02/2007	More
Account Closing Form	To close accounts with The University of Arizona Foundation.	02/13/2007	More
Accounting Assistance (Request for) (RFAA)	To correct errors on FRS accounts, or to transfer revenue or nonpayroll expenses from one account and/or object code to another.	01/04/2005	More
Accounts Receivable Worksheet	Use to record year end Accounts Receivables.	04/14/2009	More
Address Change Form	To notify Parking and Transportation of address changes.	09/25/2003	More
Arizona BuyWays Additional Department Account Number(s) Application	To add additional department account numbers for the Arizona BuyWays E-Procurement System	01/24/2009	More
Arizona BuyWays Delete Form	To Delete User or Approver Access from the Arizona BuyWays E-Procurement System.	01/24/2009	More
Arizona BuyWays Departmental Application	To Add a Department and Assign a Liaison for the Arizona BuyWays E-Procurement System.	01/24/2009	More
Arizona BuyWays Individual Application	To Add User or Approver Access to the Arizona BuyWays E-Procurement System.	01/24/2009	More
Arizona BuyWays PO Documentation Request Form	To Request a copy of an Arizona BuyWays Purchase Order.	09/23/2004	More
Auction Purchase, Receipt for	This form should be completed by a purchaser of an auction item and attached to the Gift Report/Distribution of Deposit Form (GRDDF) for appropriate gift acknowledgement.	01/16/2007	More
Authorization to Dispose of Property (Request)(RADP)	To request authorization to dispose of surplus property.	10/31/2002	More
Authorization to Dispose of Property (Request)(RADP) - Continuation)	Use as a continuation to the Request for Authorization to Dispose of Property.	10/31/2002	More
Automobile Loss Report	To report damage or loss of a University automobile.	08/13/2001	More

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Batch Log On-line Sessions	To record FRS batch references and totals.	09/12/2002	More
Billable Services Request Form	To request billable services, above and beyond normal maintenance work on the University infrastructure. Use the Routine Maintenance Form/Non-Billable Services Request to request nonbillable services.	06/18/2004	More
Budget Change, Request for (RBC)	To request budget changes and cash transfers on nonsponsored accounts.	08/29/2006	More

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Cat Card E-signature access form	For requesting access to the Cat Card e-signature application in ISW.	03/05/2008	More
Cat Card ISO Number Access on UIS	Request for Access to CatCard Number Translation on UIS	03/05/2008	More
CatCard Disclosure	To apply for a University of Arizona CatCard.	07/02/2009	More
CatCard Electronic Status	To request access to the CatCard Electronic Status Website for identifying the current University affiliation for any CatCard holder.	06/29/2004	More
CATS Department Order Forms	To purchase items from CATS using the Purchasing Card.	09/14/2004	More
Certification Statement For Off-Campus Location Use of Equipment	To authorize the location or use of University and sponsored owned equipment in a building or site not owned or leased by the University.	08/29/2008	More
Change Fund Custodial Agreement - Promissory Note	To establish a Change Fund Custodial Agreement when establishing a change fund in a department.	08/05/2008	More
Check Request	To request employee reimbursements and certain direct payments to off campus vendors, individuals or organizations.	10/11/2005	More
Check Request, Unrestricted Fund	This form is required to initiate a disbursement from a Foundation budget account (usually limited to Foundation and specified University personnel; Fund 01).	02/13/2007	More
Citation Payment Form	To pay Parking Citations.	09/25/2003	More
Commercial and Campus Mall Activity Use	To schedule events and assignments for the University Mall.	09/12/2000	More
Communication Service Plan Agreement	This sample form may be used to establish an agreement about the use of communication services and equipment, such as mobile phones, pagers or internet service. The form may opened using Adobe or downloaded in Word for further editing.	09/12/2002	More
Compassionate Transfer of Leave Contribution	Contribution processing form for donating employee vacation hours as Compassionate Transfer of Leave time. The contributor must have a remaining balance of 80 vacation hours after the donation.	10/13/2008	More
Compassionate Transfer of Leave Request	Compassionate Transfer of Leave request form. Sections to be completed in order by employee, departmental payroll representative, and human resources.	10/13/2008	More
Conflict of Interest Form - Procurement and Contracting Services	Form for employees to disclose substantial interest in a company/individual (vendor) who may be contracted to provide goods or services to the University.	06/23/2009	More
Construction Design Proposal (CDP)	To assist FDC and the user in project scope definition, budget estimate preparation, and schedule impact assessment.	06/18/2004	More
Corporate Card Application, J.P. Morgan Visa	To request a J.P. Morgan Corporate Travel Visa Card for use by UA employee's traveling on University business.	06/23/2004	More
Correction of Error Certification	For use with cost transfers into auditable Federal or Sub-Federal accounts.	06/29/2004	More

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Deferred Revenue Worksheet	To record yearend Deferred Revenue	04/14/2009	More
Departmental Key Authorization Signatures	To provide departmental authorization when issuing keys to University employees. Release date: March 31, 2001.	04/21/2009	More
Direct Deposit Enrollment Form	To setup direct deposit of payroll checks. This form is available on Employee Link - Payroll Info - Direct Deposit Service.	06/02/2007	More
Distribution of Deposit Form (DDF) (DOD)	To deposit funds received.	04/16/2003	More
dPR Approval Setup Form	To setup, modify or delete existing authorized approvers in On Line Requisitioning (OLR).	01/28/2008	More

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Electronic Signature Request Form	This form is for University of Arizona employees who sign auditable documents, and whose electronic signature is not on file in the electronic signature database. This form is designed only for people who reside outside of the Tucson metropolitan area.	04/13/2006	More
Employee Time Record (ETR) 2008/2009	To record Employee's hours worked and leave taken	05/02/2008	More
Employee Time Record (ETR) 2009/2010	To record Employee's hours worked and leave taken	04/13/2009	More
Employee Time Record, Biweekly (BETR)	To record an employee's time worked and leave taken biweekly.	04/16/2003	More
Expenditure and Procurement Authorization for State Funds Form	To request approval on State Funds expenditures over $50,000 per fiscal year.	10/13/2008	More

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FA Interface - On-Line Data Control Form	To prepare batches for entry into FRS.	09/12/2002	More
Facilities Use Agreement	To request the use of University Facilities for Non-Univeristy Purposes.	04/06/2009	More
Foundation Funds Transfer Request	To transfer funds within the UA Foundation.	06/23/2008	More
FRS Access, Delete	To delete FRS Access when a user is leaving the U or their department for a new one.	04/06/2004	More
FRS Access, New/Modify	To request or change access to FRS (Financial Records System).	04/07/2006	More
FRS Account Update Memo	To request changes to an FRS account's Responsible Person, Authorized Signer(s), name and address.	06/04/2007	More

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Gift Disbursement to the University of Arizona	This form is required to initiate a transfer of funds from the UA Foundation to the University. This form must be approved by an authorized signer on the account, and appropriate University administrators prior to submission.	05/09/2008	More
Gift Disbursement, Request for	To initiate disbursement from Foundation accounts: Restricted (Fund 02), Endowment Expendable (Fund 04), Board Designated Restricted (Fund 05). This form must be approved by an authorized account signer prior to submission.	05/09/2008	More
Gift Report and Distribution of Deposit Form	To process and report UA and UAF (Foundation) gifts.	09/12/2002	More

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Honorarium Statement	This statement is used in association with honoraria payment and/or expenses associated with the honoraria activities to foreign visitors who come to the US on visa types B1/B2 and WB/WT (Replaces Foreign Visitor Statement)	07/17/2008		More

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Independent Contractor Agreement	This Foundation form must accompany any request for payment to individuals or unincorporated businesses for services rendered. This form is also required to reimburse moving expenses.	04/30/2009	More
Independent Contractor Form (ICON)	To determine if an individual qualifies as an independent contractor.	09/28/2007	More
Independent Studies Compensation List	To request payment for independent study hours.	08/12/2008	More
Interdepartmental Billing Form (IBF)(IDB)	To request goods and services from other UA departments.	03/14/2008	More
International Tax Questionnaire (ITQ)	To determine residency status for tax purposes.	03/24/2003	More
Inventory Worksheet	Use to record yearend inventory.	04/14/2009	More
Invoice	To bill entities outside the University.	04/10/2001	More
Invoice (UMC)	To bill University Medical Center - UMC for services.	12/05/2003	More

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Journal Entry Form	A simple Journal Entry form to be used only in limited circumstances to record transactions that are not appropriate on a Request for Accounting Assistance (RFAA)	02/12/2004		More

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Leave, Request for	Due to security concerns, we can no longer provide a routable request for leave form. We have created a Sample Leave Form in Microsoft Word that your department can customize for your needs.	06/12/2007	More
Log of Checks Received (Foundation)	To supplement the UA Foundation Deposit transmittal by listing multiple checks received.	11/12/2008	More

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Merchandise Order Form-Blanket (MOF)(SOF)	To request payment to Stores Approved Vendors.	01/24/2006	More
Merchandise Order Form-Cryogenics (MOF)(SOF)	To purchase compressed gases and liquid cryogenics from the Cryogenics & Gas Facility.	09/12/2008	More
Merchandise Order Form-Inventory (MOF)(SOF)	To purchase inventory from Stores and the EOS catalog.	01/24/2006	More
Merchandise Order Form-Scientific (MOF)(SOF)	To purchase scientific products.	04/30/2001	More
Motorpool Vehicle, Request for (RPMV)	This form is used to authorize and provide funding for use of Motorpool Vehicles.	06/16/2004	More

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New Account Proposal Form	To request that a nonsponsored FRS account be set up. Contact Sponsored Projects to set up Sponsored accounts.	06/04/2007	More
New Account Request Form	This form is required to establish a new account at the Foundation.	06/20/2008	More
Non-Class Fee/Deposit Request Form	To request authorization to collect non-class fees/deposits from students.	06/28/2004	More
Non-Gift Deposit Transmittal	This form should be used for non-gift payments intended for deposit into UA Foundation accounts. Note: Use the on-line Gift Report and DDF Form to submit gift payments (see above).	11/12/2008	More
Notice of Appointment For Graduate Assistants/Associates (NOA) - 2008/2009	To request the appointment of graduate assistants and associates for 2008/2009.	04/30/2008	More
Notice of Appointment For Graduate Assistants/Associates (NOA) - 2009/2010	To request the appointment of graduate assistants and associates for 2009/2010.	04/22/2009	More

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Office Depot Internet User/Approver Information Sheet	To add, modify or delete users for the Office Depot online order system.	01/11/2005	More
Office Depot Supply/Discrepancy Return Form	This form should be used to report shortages, mis-ships and errors to Office Depot. Directions are included on the form.	09/23/2004	More
Online Access Request Form	To request access to the UA Foundation online accounting system.	07/25/2008	More
Online Key Request	To request keys. Used in conjunction with the Key Authorization/Receipt form.	09/12/2000	More
Operational Advance Expenditure Record	To record the disbursements made from an Operational Advance.	09/12/2002	More
Operational Advance Promissory Note	To hold the payee responsible for the repayment of the operational advance.	08/05/2008	More
Operational Advance Responsibilities Memo - Sponsored Accounts ONLY	To provide instructions for record keeping and receipt requirements when establishing an operational advance. Use only for Sponsored Accounts.	07/21/2008	More

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Parking Appeal Form	To appeal a citation from Parking and Transportation.	09/25/2003	More
Payroll Online Payment Request. (POPR)	To request payment of hours worked from a prior pay period and vacation/comp time pay off of change of status employees.	07/18/2007	More
Performance Arrangement	To arrange for an entertainer who will be performing for the UA when the cost will be <= $1000.	04/09/2009	More
Performance Contract	To contract with an entertainer who will be performing for the UA when the cost will be > $1000.	04/09/2009	More
PET Access, New/Change	To add or modify creators and approvers of the PET (Payroll Expenditure Transfer) application.	06/04/2007	More
PET Access, Delete	To delete users from the PET (Payroll Expense Transfer) Application.	06/04/2007	More
PET Unit Setup Form	To request department/unit access to the on-line PET application.	06/04/2007	More
Petition for Exemption From Arizona Campaign Financing Policy	To request an exemption to Arizona Campaign Financing.	08/30/2004	More
Petty Cash Custodia Agreement/Promissory Note	To establish a Petty Cash Fund Custodial Agreement when establishing a Petty Cash fund in a department	08/05/2008	More
Pledge Agreement Form	This form should be completed by a donor who promises to donate money or other property to the University at some specific time in the future.	09/24/2002	More
Promissory Note - eTravel	To allow travelers to receive travel advances for out of pocket expenses while on travel that they are not able to pay in other ways.	10/13/2004	More
Promissory Note-Bursar's Office	To hold the payee responsible for the repayment of the monies advanced by the UA Bursar's Office.	11/13/2003	More
Property Loss Report Form	To report the loss of University of Arizona property.	08/13/2001	More
PSOS Access Request Form	To request and modify or delete access to PSOS.	04/18/2008	More
PSOS Password Reset Form	To request that passwords for PSOS IDs be reset.	09/23/2004	More
Purchasing Card - Department PCard Application	To request a Purchasing Card in the name of a Department (credit card used to make small dollar purchases for UA business).	10/05/2006	More
Purchasing Card - Individual PCard Application	To request a Purchasing Card in the name of an employee (credit card used to make small dollar purchases for UA business).	10/05/2006	More
Purchasing Card – Violation letter—All Others	To self-report a PCard violation—All Others.	04/16/2009	More
Purchasing Card – Violation letter—Hotel	To self-report a violation of PCard policy—Hotel stay purchase.	03/18/2009	More
Purchasing Card – Violation letter—Personal purchase	To self-report a violation of PCard policy—Personal Purchase.	03/18/2009	More
Purchasing Card Document Transmittal Form and Checklist	To help organize PCard transaction documentation for submission to FSO Compliance Team	10/05/2006	More
Purchasing Card Liaison Form	For a new Department to join the PCard Program and assign a liaison; for an established Department to add and/or remove a liaison.	10/05/2006	More
Purchasing Card Missing Receipts Form	To be used as documentation for missing PCard receipts only if the merchant can not produce duplicate documentation.	07/11/2006	More
Purchasing Card Transfer Form	To transfer responsible Cardholder for Department Purchasing Card	10/05/2006	More
Purchasing Card: PCard Plus Request Form	To request an existing PCard be added to the PCard Plus Program which allows for business meeting, business entertainment, special event and employee recognition expenses.	09/22/2006	More
Purchasing Card: PCard Plus Use Form	PCard log to be used in conjunction with PCard Plus purchases.	12/20/2006	More
Purchasing Cardholder Agreement Form	To indicate agreement with the terms and conditions of the Purchasing Card.	03/28/2007	More
Purchasing Cardholder Change Form	To change PCard limits or address information	10/05/2006	More
Purchasing Cardholder Delete Form	To delete a Purchasing Card	10/05/2006	More

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Qualified Tuition Reduction	enables eligible individuals to enroll in courses of study at reduced registration fees	08/16/2004		More

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Receipt	To record receipt of funds by the University.	06/10/2005	More
Recognition Award Compensation Form	To be completed if compensatory employee recognition awards are to be a part of the employee recognition program	08/03/2006	More
Replacement for Lost Keys	To authorize Facilities Management Key Desk to replace lost keys.	04/21/2009	More
Report of Employee Injury or Illness	To report on the job injury, accident or illness of an employee.	03/08/2007	More
Retiree Accummulated Sick Leave Certification form	To be used by employees who are applying for their Retiree Accumulated Sick Leave benefit	06/26/2006	More
Retroactive Salary Adjustment Justification Form	To request approval for retroactive pay rate increase	01/08/2008	More
RJBTest	Testing	06/23/2009	More
Room Privilege Card	To identify key holder privileges to specific rooms.	04/21/2009	More
Routine Maintenance Form/Non-Billable Services Request	To request routine, non-billable maintenance work on the University infrastructure. Use the Billable Services Request Form to request billable services.	06/18/2004	More

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Service Request	To request that Records Management & Archives pick up new boxes of records for archiving or deliver previously archived boxes.	11/14/2005	More
Shipping/Receiving Receipt	To record the receipt of UA property by a third party.	06/02/2007	More
Signature Authority Change Form	To request a change in signature authority for an existing Foundation account.	02/13/2007	More
SIS Account Delete/Name Change Request	To delete SIS accounts and to request name changes.	07/23/2003	More
SIS New Account Request	Use this form to request access to the Student Information System (SIS).	02/25/2003	More
SIS Subcode Request Form	To propose a new SIS account number subcode or request a modification to an established subcode.	04/23/2009	More
Sole Source Procurement Justification Form	To request a sole source procurement that exceeds an aggregated dollar amount of $5,000 without performing a competitive solicitation.	07/01/2009	More
Special Class Fee/Deposit Request Form	To request a special class fee to be collected from students enrolled in the class.	07/06/2006	More
Student Award Request Form	This form replaces the Scholarship/Waiver Recommndation Form and the Student Scholarship Authorization Form	06/17/2008	More
Substantial Presence Test	To figure residency for tax purposes only for non-residence aliens. Only for work done outside of the US.	06/23/2004	More
Summer Session Faculty List/Payment Requisition (FL/PR)	To request payment of Summer Session courses taught by faculty and graduate associates/assistants.	01/26/2001	More
Supplemental Compensation Form-Appointed Personnel	To request compensation for supplemental work done for the university by Appointed Personnel.	03/10/2008	More
Supplemental Compensation Form-Classified Staff	To request compensation for supplemental work done for the university by Classified Staff.	01/12/2005	More
Supplemental Compensation Form-Graduate Assistants/Associates	To request compensation for supplemental work done for the university by Graduate Assistants/Associates.	04/24/2002	More

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Tax Exemption Certificate (Arizona Form 5000)	To request that a purchase be exempt from sales tax.	12/02/2008	More
Termination Report	To report terminating employees, including requesting payment of vacation/comp time.	09/08/2003	More
Travel Authorization Expense Worksheet (optional)	To estimate travel expenses.	09/12/2002	More
Travel Authorization Form	To authorize travel, identify trip/traveler information and exceptions.	04/30/2001	More
Travel Expense Report	To finalize a trip and request partial expense reimbursement.	11/20/2006	More

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UIS Access, Request for	To request access to the University Information System (UIS).	06/18/2004	More
UPS/Freight Shipping Form	To request shipment of U/A property through UPS or freight carrier	05/04/2005	More
Use Agreement	To request the use of University Equipment for Non-Univeristy Purposes	04/06/2009	More

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Verification of Request for US Taxpayer Identification Number	Used for foreign visitor who receives a reportable payment from the University, however does not have a US Taxpayer Identification Number and will not provide one to the University.	07/17/2008		More

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W-4 - Employee's Withholding Allowance Certificate	To change Federal Tax withholding allowances. This form is available on Employee Link - Payroll Info - Tax Forms Online.	06/02/2007	More
W-5 - Earned Income Credit Advance Payment Certificate	To claim advance payment on federal earned income credit during the 2008 calendar year.	12/07/2007	More
W-7	Application for IRS Individual Taxpaper Identification Number for non-resident alien visitors who are not eligible to get a social security number.	06/18/2004	More
W-8BEN	For non-resident alien who wishes to claim treaty benefits for payments other than independent or dependent personal services. e.g. royalties, scholarships, rents	04/03/2002	More
W-9 (to Provide University Tax ID)	IRS Form used to provide the University’s Tax Identification Number to those who will pay the University. Note: This form may be signed by any authorized department representative (UA employee).	01/02/2008	More
W-9 (to Request Vendor Tax ID)	Federal Taxpayer Identification Number Request. To obtain a Taxpayer Identification Number (SSN or EIN) from vendor to whom the University will pay.	06/07/2007	More
Withholding Exemption Certificate (WEC)	For use by nonresident employees who anticipate no Arizona income tax liability for the taxable year based on eligibility of a tax credit allowance for income taxes paid to the state of domicile or residency.	01/23/2008	More
Withholding Exemption Certificate (WECI)	For use by tribal enrolled NATIVE AMERICAN employees who live and are employed within an Indian reservation established for that tribe and thereby claim that no Arizona state income tax liabilities exist based on the decision of the Supreme Court of the U	01/23/2008	More