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Form Name (Search) Purpose Last
Modified
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Human Resources Forms-Online Use this link to view HR's collection of forms online. 01/15/2016
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Sponsored Projects Forms-Online Use this link to view Sponsored Projects collection of forms online. 09/22/2000
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Accounts Payable ACH Electronic Payment Authorization To request payments or reimbursements made by Accounts Payable to be sent to the payee, via electronic ACH (Automatic Clearing House) format to the specific banking institution and account the payee indicates and authorizes. 08/15/2011
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Accounts Payable Subject Payment Form Fax this form to Accounts Payable at 520-626-1243 to initiate payments to subject payees. 03/29/2013
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Accounts Payable Technology Reimbursement Form Submit this form to AP via the DV Cover sheet to initiate technology reimbursements. 06/19/2012
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Accounts Payable Wire Transfer Authorization Form To request payments made by Accounts Payable sent to payee via wire transfer to a specific domestic or foreign banking institution and account the payee indicates and authorizes. 02/13/2012
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Auction Purchase, Receipt for This form should be completed by a purchaser of an auction item and attached to the Raiser's Edge Batch Report for appropriate gift acknowledgement. 02/10/2016
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Authorization to Dispose of Movable Assets (Cannibalization) Use this form to request disposal (cannibalization) of movable assets. 06/12/2012
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Automobile Loss Report To report damage or loss of a University automobile. 08/08/2014
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BookStores Service Billing Form To process billings for department purchases at UA Bookstores. 11/30/2015
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Bursar Endorsement Request (UA Foundation) This form is required to be completed and attached, along with the Raiser's Edge Batch Report or Non-Gift Deposit Transmittal form, to all checks requiring Bursar endorsement over to the UA Foundation. 06/23/2015
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CatCard E-Signature Submission Form This form is for University of Arizona employees who sign auditable documents, and whose electronic signature is not on file in the electronic signature database. This form is designed only for people who reside outside of the Tucson metropolitan area. 07/29/2010
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CatCard Electronic Status Request Form To request access to the CatCard Electronic Status Website for identifying the current University affiliation for any CatCard holder. 02/02/2010
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CatCard Terms and Conditions To apply for a University of Arizona CatCard. (Formerly CatCard Disclosure Form) 06/10/2010
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CatCard View E-Signature Request Form For requesting access to the Cat Card E-signature application in ISW. 07/30/2010
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Certification Statement For Off-Campus Location Use of Equipment To authorize the location or use of University and sponsored owned equipment in a building or site not owned or leased by the University. 09/17/2012
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Change Fund Custodial Agreement - Promissory Note To establish a Change Fund Custodial Agreement when establishing a change fund in a department. 03/19/2014
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Check Request, Unrestricted Fund This form is required to initiate a disbursement from a Foundation budget account (limited to Foundation and specified University personnel). 08/02/2012
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Communication Service Plan Agreement This sample form may be used to establish an agreement about the use of communication services and equipment, such as mobile phones, pagers or internet service. The form may opened using Adobe or downloaded in Word for further editing. 09/17/2012
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Communication Service Plan Allowance Form To document the business purpose and need for granting a Communication Service Plan Allowance 09/17/2012
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Conflict of Interest Form - Procurement and Contracting Services Form for employees to disclose substantial interest in a company/individual (vendor) who may be contracted to provide goods or services to the University. 04/03/2015
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Employee Reimbursement Request To request employee reimbursement for University of Arizona active employees. This form is 'optional' if the employee prefers to sign the UAccess Financial DV Cover sheet. 02/20/2012
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Facilities Use Agreement To request the use of University Facilities for Non-University Purposes. 02/08/2016
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Foundation Fund Transfers Form to be completed and submitted to UAF Accounting when transferring funds from one Foundation account or project to another Foundation account or project. 08/02/2012
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Freight Shipping Form To request Central/AHSC Receiving to handle freight shipments (does not include UPS) for UA Departments. 02/21/2014
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Gift Disbursement for SCHOLARSHIPS to the University of Arizona This form is required to initiate a transfer of funds from a Foundation SCHOLARSHIP project (i.e. 20-11-XXXX or 40-13-XXXX) to a University account. 08/13/2015
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Gift Disbursement to the University of Arizona This form is required to initiate a transfer of funds from the UA Foundation to the University. This form must be approved by an authorized signer on the project. 08/02/2012
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Gift Disbursement, Request for To initiate disbursement from Foundation accounts: Restricted (Fund 20), Endowment (Fund 40), and Board Designated Restricted (Fund 21). This form must be approved by an authorized signer prior to submission. 08/02/2012
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Gift Transmittal for the University of Arizona This form is required for any University of Arizona gifts that are to be sent to Central Gifts & Records Management for deposit and processing within Raiserís Edge. 04/25/2016
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Gift Transmittal Form This form is required for any UA FOUNDATION gifts that are to be sent to the Foundation for deposit and processing within Raiserís Edge. 04/25/2016
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Honorarium Statement The Honorarium statement is required in order to reimburse expenses for visitors who hold certain visa types and who are not completing a GLACIER record. 04/05/2016
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Independent Contractor Agreement This Foundation form must accompany any request for payment to individuals or unincorporated businesses for services rendered. This form is also required to reimburse moving expenses. 02/11/2016
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Independent Contractor Form (ICON) To determine if an individual qualifies as an independent contractor and also to obtain a Taxpayer Identification Number (SSN or EIN). 02/12/2015
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Independent Studies Compensation List To request payment for independent study hours. 08/12/2008
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Invoice To bill entities outside the University. 04/10/2001
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New Project Request Form Use this form to establish a new project at the UA Foundation. 10/14/2013
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Non-Gift Deposit Transmittal This form is used for non-gift funds to be deposited at the UA Foundation and for credit card refunds from UA Foundation accounts. 08/02/2012
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Online Access / Removal Request Use this form to request changes to User Access for the UA Foundation online accounting system. This form should be used to establish New Users, make changes to Existing Users, as well as removing all access for an Existing User. 10/14/2013
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Operational Advance Expenditure Record To record the subject payments disbursed from an Operational Advance. 04/29/2015
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Operational Advance Promissory Note To hold the payee responsible for the repayment of the operational advance. 09/17/2012
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Other Professional Service Compensation Form To request compensation for fixed-fee assignments for Faculty and Appointed Personnel. 01/27/2016
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Performance Arrangement To arrange for an entertainer who will be performing for the UA when the cost will be <= $1000. 07/11/2013
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Performance Contract To contract with an entertainer who will be performing for the UA when the cost will be > $1000. 07/11/2013
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Petty Cash Custodia Agreement/Promissory Note To establish a Petty Cash Fund Custodial Agreement when establishing a Petty Cash fund in a department 09/17/2012
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Printing Services Billing For authorization to bill departments for completed printing jobs through the Print Supplier Program 05/06/2013
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Project Closure Form This form is required to close an existing gift project at the Foundation. 08/02/2012
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Property Loss Report Form To report the loss of University of Arizona property. 08/08/2014
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Property Management - Equipment Receipt Form This form is used to notify Property Management of the receipt of donated, loaned, or sponsor provided equipment. 09/30/2015
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Purchasing Card - Department PCard Application To request a Purchasing Card in the name of a Department (credit card used to make small dollar purchases for UA business). Do not FAX Application. Mail with original signatures to: PCard Office, USA Bldg, 300A, 5th Floor. 02/13/2014
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Purchasing Card - Individual PCard Application To request a Purchasing Card in the name of an employee (credit card used to make small dollar purchases for UA business).Do not FAX Application. Mail with original signatures to: PCard Office, USA Bldg, 300A, 5th Floor. 02/13/2014
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Purchasing Card - Self-Violation form To self-report a violation of PCard policy. Do not use for Pyramiding, Not-Reconciled, Single Established limit or Unauthorized Sharing of a PCard. Contact PCard Administration at 626-9091 for those violations. 03/07/2014
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Purchasing Card Document Transmittal Form and Checklist To help organize PCard transaction documentation for submission to FSO Financial Compliance 03/08/2013
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Purchasing Card Liaison Form For a new Department to join the PCard Program and assign a liaison; for an established Department to add and/or remove a liaison. Do not FAX Application. Mail with original signatures to: PCard Office, USA Bldg, 300A, 5th Floor. 01/13/2012
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Purchasing Card Missing Receipts Form To be used as documentation for missing PCard receipts only if the merchant can not produce duplicate documentation. 03/11/2013
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Purchasing Card Reconciler/Reconciler Workgroup Form To request addition/deletion of a Reconciler, request a new Reconciler Workgroup, or to request PCards be assigned to a different Reconciler workgroup. Fax to 520-621-1245. 01/04/2012
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Purchasing Card Transfer Form To transfer responsible Cardholder for Department PCard. Do not FAX Application. Mail with original signatures to: PCard Office, USA Bldg, 300A, 5th Floor. 01/04/2012
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Purchasing Card: Department PCard Purchase Authorization Form For use by Departments to log PCard Purchase information - contains section for PCard Plus and Travel Enhancement use 03/11/2014
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Purchasing Cardholder Change Form To change PCard Limits, address info, add/delete enhancements. PCard Form can be faxed if not requesting PCard Plus Enhancement. PCard Plus Enhancement addition requires Original Signatures - Mail to: PCard Office, USA Bldg. 300A, 5th Floor. 01/04/2012
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Purchasing Cardholder Delete Form To Delete/Cancel a Purchasing Card (fax to 621-1245) A Receipt Confirmation email will be sent to Liaison. Do Not send original in Mail. 01/04/2012
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Receipt To record receipt of funds by the University. 09/17/2012
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Recognition Award Compensation Form To be completed if compensatory employee recognition awards are to be a part of the employee recognition program 04/15/2010
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Request for Authorization to Dispose of Property DO NOT send this form to Surplus Property. Please fax it to Property Management at 621-9195. 04/11/2012
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Service Request To request that Records Management & Archives pick up new boxes of records for archiving or deliver previously archived boxes. 02/09/2016
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Shipping/Receiving Receipt To record the receipt of UA property by a third party. 09/17/2012
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Signature Authority Change Form to be used to change the signature authorities on a project. 03/05/2014
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Sole Source Procurement Justification Form To request a sole source procurement that exceeds an aggregated dollar amount of $5,000 without performing a competitive solicitation. 10/09/2015
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Substantial Presence Test To figure residency for tax purposes only for non-residence aliens. Only for work done outside of the US. 09/17/2012
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Supplemental Compensation Form-Appointed Personnel To request compensation for supplemental work done for the university by Appointed Personnel. 04/24/2012
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Supplemental Compensation Form-Classified Staff To request compensation for supplemental work done for the university by Classified Staff. 04/24/2012
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Supplemental Compensation Form-Graduate -Summer Session To request additional pay for Graduate Assistants/Associates for work performed as summer session graders and lab assistants. 01/09/2014
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Supplemental Compensation Form-Graduate Assistants/Associates To request compensation for supplemental work done for the university by Graduate Assistants/Associates. 01/09/2014
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Tax Exemption Certificate (AZ Form 5000 - Breeding or Production Animals) To request that a purchase of breeding or production animals be exempt from sales tax. Instructions for using the form can be located by selecting the link under "More." 01/07/2016
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Tax Exemption Certificate (AZ Form 5000 - Breeding or Production Feed) To request that a purchase of breeding or production feed be exempt from sales tax. Instructions for using the form can be located by selecting the link under "More." 01/07/2016
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Tax Exemption Certificate (AZ Form 5000 - Items for Disabled) To request that a purchase of items for the physically or developmentally disabled be exempt from sales tax. Instructions for using the form can be located by selecting the link under "More." 01/07/2016
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Tax Exemption Certificate (AZ Form 5000 - Other Deduction) To request that a purchase using another ARS title code be exempt from sales tax. Instructions for using the form can be located by selecting the link under "More." 01/07/2016
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Tax Exemption Certificate (AZ Form 5000 - Research Chemicals) To request that a purchase of research chemicals be exempt from sales tax. Instructions for using the form can be located by selecting the link under "More." 01/07/2016
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Tax Exemption Certificate (AZ Form 5000 - Research Machinery or Equipment) To request that a purchase of research machinery or equipment be exempt from sales tax. Instructions for using the form can be located by selecting the link under "More." 01/07/2016
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Tax Exemption Certificate (AZ Form 5000A - Purchase for Resale) To request that a purchase of tangible personal property for resale be exempt from sales tax. Instructions for using the form can be located by selecting the link under "More." 01/07/2016
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Travel Assumption of Risk and Release To be filled out when Students and Volunteers travel to countries under US State Department Travel Warnings 09/26/2012
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Travel Authorization Expense Worksheet (optional) To estimate travel expenses. 08/21/2013
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Travel Authorization Form To authorize travel, identify trip/traveler information and exceptions. 04/29/2013
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Travel Expense Report To finalize a trip and request partial expense reimbursement. 10/04/2011
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Travel Supplemental Authorization for Travel Warning Areas This information is now collected in the UA International Travel Registry 01/05/2016
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Travel, Supplemental Travel Authorization, Preauthorized This information is now collected in the UA International Travel Registry 01/05/2016
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UA President Event Request Form This form is required when requesting the presence of the UA President at development related events. 08/13/2015
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UAF President Event Request Form This form is required when requesting the presence of the UA FOUNDATION President at development related events. 08/13/2015
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Use Agreement To request the use of University Equipment for Non-University Purposes 01/03/2011
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Vendor Information Form To obtain vendor information necessary to set up a PO vendor in UAccess Financials. 09/24/2011
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W-7 Application for IRS Individual Taxpaper Identification Number for non-resident alien visitors who are not eligible to get a social security number. 06/18/2004
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W-9 (to Provide University Tax ID) IRS Form used to provide the University's Tax Identification Number to those who will pay the University. This form may be signed by a departmental representative having financial responsibility for University funding source(s). 02/15/2016
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W-9 (to Request Vendor Tax ID) Federal Taxpayer Identification Number Request. To obtain a Taxpayer Identification Number (SSN or EIN) from vendor to whom the University will pay. 09/19/2012
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Withholding Exemption Certificate (WEC) For use by nonresident employees who anticipate no Arizona income tax liability for the taxable year based on eligibility of a tax credit allowance for income taxes paid to the state of domicile or residency. 01/06/2010
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Withholding Exemption Certificate (WECI) For use by tribal enrolled NATIVE AMERICAN employees who live and are employed within an Indian reservation established for that tribe and thereby claim that no Arizona state income tax liabilities exist based on the decision of the Supreme Court of the U 01/06/2010
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